Police Clearance Renewal Online in the Philippines (2025)
The PNP Clearance System has improved its online renewal process for Police Clearance within the Philippines, making it easier, less laborious, and more secure. It’s important to keep your Police Clearance up to date, especially when applying for jobs, visas, or any government-issued ID that requires official records.
In this article, I will guide you through the Police Clearance Renewal process in the Philippines, including what you need and how to complete it online in 2025.
What is Police Clearance and Why is Renewal Necessary?
It is an official document issued by the Philippine National Police (PNP) that confirms whether or not a person has a criminal record. If a record exists, it will be clearly stated in the certificate.
It is mainly needed for:
- Employers (local and abroad)
- Visa processing agencies
- Government institutions
- Business registration
Renewal is necessary because Police Clearances are only valid for six (6) months, and background records may change over time. Renewal ensures your data is current and validated by the latest PNP database.
Who is Eligible for Online Police Clearance Renewal?
You are allowed to renew your police clearance online if:
- You previously registered in the PNP Clearance System
- Your old clearance has not expired more than six months ago
- You have your old Reference Number or registered account
If you can no longer access your old account, you may need to register as a new applicant.
Requirements for Online Police Clearance Renewal in the Philippines
You cannot renew your Police Clearance online without the following:
- Valid government-issued ID (e.g., UMID, Passport, Driver’s License)
- PNP Clearance Account credentials
- Old police clearance reference number
- Recent 2×2 photo (for uploading)
- Payment method (GCash, Maya, 7-Eleven, Bayad Center, etc.)
All submitted information must match the previous record to avoid errors or delays.
Step-by-Step Guide: How to Renew Police Clearance Online
1. Visit the PNP Clearance Website
Go to the PNP Clearance Portal. Make sure you are visiting the official site.
2. Log in to Your Existing Account
Use your registered email and password. If you’ve forgotten the password, use the password recovery feature. New applicants should register a new account and follow the initial setup steps.
3. Select “Renew Police Clearance”
After logging in, choose Renew Police Clearance from the dashboard. The system may ask for your old Reference Number for verification.
4. Update Personal Details if Required
If your personal information (address, employment, etc.) has changed, update it accordingly. Ensure all entries match your valid ID, and double-check for typos.
5. Upload Your Latest 2×2 Photo
Ensure your photo follows the following rules:
- White background
- No accessories or filters
- Neutral expression
- Recent (taken within last 3 months)
6. Choose the Appointment Date and Police Station
Select a convenient police station where you’ll claim the clearance. You must still appear in person for biometrics and photo capture.
7. Pay the Police Clearance Fee
As of 2025, the cost for renewing Police Clearance is:
| Type | Fee |
| Regular Clearance | ₱150.00 |
| System Service Fee | ₱30.00 |
| Total | ₱180.00 |
Payment Methods Accepted:
- GCash
- Maya
- 7-Eleven
- Bayad Center
- Landbank Link.Biz
8. Print Your Appointment and Payment Confirmation
After successful payment, print or screenshot your appointment slip and reference number. These will be required during your station visit.
Police Clearance Renewal with Personal Appearance (Offline)
If your police clearance has expired, you must apply for a new one in person at your local police station.
How to Set an Appointment
Access the Philippine National Police Clearance System (NPCS) online. If you haven’t created an account yet, do so quickly and easily. When booking your appointment, ensure you select the “Appearance” option. Then, choose your preferred police station and book an appointment accordingly.
What to Bring
Make sure you have these ready:
- A valid government-issued ID (original and a photocopy)
- Your payment receipt for the clearance fee
- The reference number from your online appointment
On the Day of Your Appointment
Arrive at the police station on time and bring all the required documents. During your appointment, follow the on-site officers’ instructions.
What Happens During Processing
You’ll go through the standard procedure for new applicants, which includes:
- Fingerprint scanning
- Taking your photo
- Identity verification
How to Claim Your Clearance
Once everything is processed and approved, you’ll be issued your new police clearance.
Police Clearance Renewal Fee
The renewal fee is ₱150. A small convenience fee may be added, depending on your chosen payment method.
Processing Time for Online Renewals
Renewing your clearance (with prior registration) is usually quicker than applying in person. Expect your new clearance to be ready within a few working days, up to about a week, depending on the NPCS’s current workload.
What to Bring During Your Appointment
On the day of your scheduled appearance, bring the following:
- Appointment slip
- Valid ID
- Old police clearance (if available)
- Payment receipt (optional, but recommended)
Once biometrics and photos are taken, you will receive the clearance the same day or be advised when to return.
How to Track Police Clearance Application Status
You can check your application status via your PNP Clearance dashboard. Under “Transaction History,” you’ll find real-time updates:
- Pending – Not yet processed
- Completed – Ready for pick-up or printing
- With Hit–Record flagged for validation, it may take 5-7 days
What Does “With HIT” Mean in Police Clearance?
A “HIT” status means your name matches someone in the criminal database. This does not always imply guilt; it could be a namesake. The system will automatically verify and notify you of further steps. Resolutions can take up to 7 working days.
Can You Renew Police Clearance Without Going to the Station?
As of now, personal appearance is still required even for renewals. This is because:
- You may be required to provide updated biometrics
- Identity confirmation is mandatory
- Photo must be freshly captured on-site
Remote renewals are not yet supported due to strict identity verification protocols.
How Long Is Police Clearance Valid?
Your renewed clearance is valid for 6 months from the issue date. After that, you’ll need to renew again if required for official purposes.
Tips for Hassle-Free Police Clearance Renewal
- Use the same email and account you used previously
- Always keep a copy of your old clearance
- Clarify which portal (e.g., “Make payments only through the official PNP Clearance Portal.”)
- Book appointments during weekdays to avoid crowds
- Arrive early at the police station to speed up the process
Conclusion
Renewing your Police Clearance online in the Philippines is now more efficient, thanks to the PNP’s digital services. You can complete most of the steps from home with a registered account, valid ID, and a little preparation. Just don’t forget the required in-person biometrics visit.
It is necessary to stay compliant with the police clearance renewal in all aspects, whether for work, travel, or official documentation.