National Police Clearance Sample of the Philippines 2025

In the Philippines, police clearance is essential for employment, travel, or legal identification in 2025. Being aware of procedural requirements from beginning to end, including proper samples of police clearance, makes it easier to get a police clearance, especially if you are applying locally or abroad.

In this article, we will explore what the National Police Clearance Sample is and why it’s needed.

What is a Police Clearance Sample?

A police clearance certificate, also known as a character certificate or certificate of good conduct, is an official document issued by an appropriate law enforcement agency stating whether a person has a criminal record or any ongoing legal case within a given area of jurisdiction. It usually confirms that the applicant has no criminal or derogatory record on file.

The appearance and format of this certificate can differ depending on the issuing authority and country.

When is a Police Clearance Sample Required?

A police clearance is usually required in situations where trust, safety, and background checks are important.

Some common examples include:

• Applying for visas or permanent residency in foreign countries
• Employment in sensitive areas (e.g., healthcare, education, finance)
• Volunteer work or work with children or other vulnerable groups
• Applying for a professional license or registration
• Legal processes such as child adoption

Why is Police Clearance Important in 2025?

With the rise in digital applications and cross-border employment, police clearance has become a major requirement for:

• Local and international job applications
• Immigration and visa applications
• Business licensing and permits
• Legal proceedings
• Personal verification and identification

As digital systems continue to evolve in the Philippines, 2025 police clearances now include QR code verification and online features to prevent fraud.

Sample Format: Philippine Police Clearance

Here is a sample of police clearance:

While the exact layout can vary by police station, here is a general outline of a Philippine Police Clearance Sample:

Heading:

• Republic of the Philippines
• National Police Commission  
• Philippine National Police  
• (Name of Issuing Police Station or Office)  
• Address | Office Code 

Body:

• Title: Police Clearance
• Applicant Information: Full Name (First, Middle, Last)
• Clearance Statement: “This is to certify that the above-named person has no criminal record on file as of this date.”
• Purpose (Optional): May state the intended use (e.g., employment, visa application)
• Fingerprint Section: Thumbprints of the applicant may appear below
• Issuing Authority: Signature and Name of the Duty Officer, Designation (e.g., PEMS – Police Examination and Monitoring Section)
• Approval: Signature and Name of the Officer-in-Charge, Designation
• Date of Issued

Police Clearance Sample Validity

A police clearance is typically valid for 3 to 6 months from the date of issue. However, exact timings of validity may differ depending on the authority issuing it or the institution requesting it; some organizations can demand that the clearance be no older than 3 months.

Sample of Police Report in the Philippines

Following is a format for a police report sample used in the Philippines. This format may slightly vary according to the police station and the type of incident being reported.

Heading:

• Republic of the Philippines
• Department of the Interior and Local Government (DILG)
• Philippine National Police (PNP)
• (Name of Police Station) – Address | Station Number

Body:

Type of Report:
e.g., Blotter Report, Investigation Report

Date & Time Reported:
[MM/DD/YYYY – HH:MM AM/PM]

Complainant:

• Full Name: First Name, Middle Name, Last Name
• Address: [Complete Address]
• Contact Number: [Phone Number]

Respondent/Suspect:

• Full Name: [Name or “John Doe” if unknown]
• Address: [Address or “Unknown” if not available]

Nature of Incident:
Brief description, e.g., Theft, Physical Assault, Vandalism, etc.

Narrative of the Incident:
A detailed explanation of what happened, including:

• Date and time of the incident
• Location
• How the incident unfolded
• Actions taken (if any)

Witnesses:
Full Names and Contact Information (if applicable)

Attached Documents:
List of supporting materials, such as:

• Photos
• Sketches
• CCTV footage
• Affidavits

Investigating Officer:

• Name: [Full Name]
• Rank: [e.g., Police Corporal, SPO1]
• Badge Number: [#######]

Report Conclusion (Optional):
Initial findings or recommended next steps, if available

Signatures Required:

• Complainant’s Signature
• Investigating Officer’s Signature

Theft Report Sample Philippines

• Type of Report: Blotter Report
• Complainant: Clara Santos
• Address: 123 Rizal Street, Makati City
• Contact Number: 09123467789
• Respondent/Suspect: John Danial (unknown)
• Nature of Incident: Theft
• Narrative: On March 24 2025, at 3 pm, Clara reported that she was having lunch at a cafe near her workplace where her cellphone was stolen. The phone was described as Brand: A, Model: C, IMEI: (15-digit number): there were no known suspects or leads till now.
• Witnesses: None reported.
• Attached Documents: None
• Investigating Officer: Police Officer John Cruz, Badge No. PPO-1234

Police Clearance Certificate Sample – Philippines

While the format can vary depending on the issuing office, a typical Philippine Police Clearance Certificate generally includes the following:

Heading:

• Republic of the Philippines  
• National Police Commission  
• Philippine National Police  
• (Name of Issuing Police Station or Office)  
• Address | Office Code  

Body:

• Title: Police Clearance
• Applicant Information: Full Name (First, Middle, Last)
• Clearance Statement: “This is to certify that the above-named person has no Criminal record on file as of this date.” (Or similarly worded statement)
• Purpose: (Optional) Example: For Employment, Travel, or Visa Application
• Fingerprint Impressions: Applicant’s thumbprints may appear below this section
• Issued By: Signature and Name of Duty Officer, Designation (e.g., PEMS – Police Examination and Monitoring Section)
• Approved By: Signature and Name of Officer-in-Charge, Designation
• Date Issued

Types of Police Clearance in the Philippines

There are generally two types:

1. Local Police Clearance – Issued at your local municipal or city police station.
2. National Police Clearance – Centralized through the PNP’s National Police Clearance System (NPCS), this clearance is accepted nationwide and includes verification from all police precincts.

For most formal and official purposes, National Police Clearance is preferred due to its comprehensive background check.

What Does a Police Clearance Sample Look Like in 2025?

Here are the typical details found in a 2025 sample police clearance:

Field	Details
Name	JUAN DELA CRUZ
Address	123 Barangay Mabuhay, Quezon City
Date of Birth	January 1, 1995
Gender	Male
Civil Status	Single
Date Issued	May 27, 2025
Issuing Station	Quezon City Police District
QR Code	Yes
Reference Number	NPC-2025-000123456
Status	No derogatory record

This format now includes a machine-readable QR code for authentication. The QR code leads to a secure online page confirming the validity of the document.

Common Questions About Police Clearance in the Philippines

How to Verify Police Clearance Online

To check if your clearance is valid:

1. Visit https://pnpclearance.ph verify
2. Enter the Reference Number
3. Scan the QR Code with your phone
4. The system will display the verification result

This feature protects against counterfeit or tampered clearances.

Tips for Hassle-Free Police Clearance Application

• Avoid walk-ins and always book online.
• Double-check your ID details before submitting.
• Choose a police station with fewer applicants for faster processing.
• Ensure your email and mobile number are accessible for updates.
• Arrive at least 15 minutes before your appointment.

Police Clearance vs. Other Background Documents

Document	Scope	Processing Time	Issued By
Police Clearance	Local and PNP database	1-7 days	PNP
NBI Clearance	Nationwide criminal records	7-10 days	NBI
Barangay Clearance	Barangay-level reputation	1 day	Barangay Office

Use Police Clearance when applying for private jobs, government applications, or when required by the Philippine National Police or DOLE.

Final Thoughts

A Philippine Police Clearance remains one of the most vital personal documents in the country. Thanks to improved digital systems, getting a police clearance in 2025 is faster and easier than ever. With proper preparation, accurate documents, and adherence to PNP’s guidelines, you can receive your clearance smoothly and quickly.